The first EAEA conference was hosted 1993 in Tampere (Finland) and subsequently a further six conferences have taken place. Future conferences are already pre-scheduled and a steadily rising number of papers has been written. So far, the conference proceedings have been published in a paperbased format and, as these were published in small numbers, it is rather hard to take stock of preceding entries. However, the published proceedings can be regarded as capital for the EAEA-Association and it is both necessary and worthwhile to preserve this collective memory by means of an archived e-collection. At the time of the formation of the EAEA, electronic publishing was not yet widely used. Since then, computerbased infrastructure and related (web-based) software tools have become widely available. There is even an ongoing debate within the associations dedicated to electronic publishing, as to whether conference proceedings should be solely distributed in a digital format. Doubtless, a discussion towards the value of electronic publication output in the framework of research assessments etc. would be a step too far for this paper. Still, a dual strategy for the EAEA could be aiming at the production of a limited number of paperbased copies, which would mainly be distributed to the conference participants (and the remaining part being made available resp. free library copies to make this output more visible). However, the high commercial interest derived by financial revenues is not given and dissemination by digital means is far more in the interest of both the participants and the EAEA-association. Today, the creation of an electronic version of the conference proceedings costs very little extra. In both cases (analogue and digital) the materials should not only be “deposited” on the desktop of individuals, but also be capable of reaching more public destinations. As the conference host is changing biennially, it has to be confirmed that the hosting institution will handle the delivery of metadata. Local printing houses arrange the printing work, and no further interests (concerning copyright, revenues etc) from the side of publishing houses are in charge. The import of the provided metadata is supported by way of self-organisation on a shoestring budget, as it does not require extensive work if properly defined. This means that minimal effort is needed to make the material available and to achieve a certain level of sustainability.